Ala. Admin. Code r. 580-4-28-.02

Current through Register Vol. 43, No. 1, October 31, 2024

Section 580-4-28-.02 - Methods Of Purchasing

Purchase requisitions for the Department of Mental Health and Mental Retardation are classified and defined as follows:

(1)Regular Requisition: All requisitions to be handled in a normal manner other than the exceptions covered in (a) and (b) listed below.

(2)Emergency Purchase Order:

(a) An emergency purchase is a purchase required by a sudden emergency affecting public health, safety, or convenience so declared by the agency Director.

(b) In case of emergency so declared in writing by the Director of the agency involved setting forth the nature of the danger to the public health or safety, purchase orders may be let by the central purchasing office to the extent necessary to meet the emergency without public advertisement. Such action and the reason therefore shall immediately be made public by the Department of Mental Health and Mental Retardation's Central Purchasing Office.

(3)Local Delivery Order: Local Delivery Orders are issued against the Contingency Fund for a purchase made by the Business Manager of the Agency. Items of equipment or items to be purchased from Capital Outlay Funds may not be purchased with a Local Delivery Order. Equipment is defined as those items which cost $100.00 or more and are expected to last more than one (1) year.

(4)Confirmation Purchase Order: Confirmation Purchase orders are issued by Central Purchasing for commodities or services needed immediately for the operation of the Agency. Confirmation Purchase Orders may not exceed $4,999.99.

Author: Bureau of Finance

Ala. Admin. Code r. 580-4-28-.02

Original rule filed September 30, 1982. Amended: Filed October 30,1992; Effective: January 18, 1993.

Statutory Authority:Code of Ala. 1975, § 41-16-50.