Ala. Admin. Code r. 480-1-1-.11

Current through Register Vol. 43, No. 1, October 31, 2024

Section 480-1-1-.11 - Electronic Filing of New Hire Data

(1)Code of Ala. 1975, § 25-11-5 as amended, requires employers to report certain New Hire data in a method approved by the director. This section allows for the reporting by employers to be done electronically.

(2) On the effective date of this rule, employers with five (5) or more employers are required to electronically register and file New Hire data via the internet or some other means as approved by the director or federal law, unless a waiver is granted by the director or his designee.

(3) A waiver request must be submitted in writing and include the business name and address, state unemployment account number, Federal Identification Number and state the reason(s) why a method other than the prescribed method is necessary. No waiver may be granted for a period longer than 1 year. Employers with less than 5 employees do not need to request a waiver as they may report by non-electronic means but are encourage to file electronically.

(4) All third party submission of New Hire data must be reported electronically.

(5) The New Hire report shall include the name, address, Social Security number, and date of hire of each newly hired, recalled, or rehired individual and the name, address, and state and federal identification numbers of the employer. The date of hire must be the date services for remuneration were first performed by the newly hired employee. The term newly hired individual means an employee who:

(1) has not previously been reported by the employer or

(2) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days.

(6) Employers may transmit New Hire reports as described in subsection (5) of the department electronically twice a month, not less than 12 days nor more than 16 days apart. If a waiver from the electronic reporting is granted, an employer shall report to the department within seven days of hiring, each new hire, recall, or retire.

(7) Failure to comply with this rule or statute may result in civil penalty of $25.00 per violation as provided for in Code of Ala.1975, § 25-11-17, supra. 25-11-5

Ala. Admin. Code r. 480-1-1-.11

New Rule: Filed March 5, 2008; effective April 9, 2008. Amended: Filed August 13, 2012; effective September 17, 2012.

Author: Byron Yates, Unemployment Compensation Division

Statutory Authority:Code of Ala. 1975, 25-11-16.