Ala. Admin. Code r. 420-7-3-.02

Current through Register Vol. 43, No. 02, November 27, 2024

Section 420-7-3-.02 - Reporting Date And Submission

(1) Effective January 1, 1996, all cases of confirmed cancer diagnosed or treated in the state are to be reported via electronic submission to the Alabama Statewide Cancer Registry (ASCR) within 180 days of admission or diagnosis as prescribed by these rules. Effective January 1, 2005, all cases of benign brain-related tumors diagnosed or treated in the state from January 1, 2004, and forward are to be reported via electronic submission to the ASCR. Benign brain-related tumors diagnosed or treated between January 1, 2004 and June 30, 2004 are to be reported no later than March 31, 2005. All subsequent benign brain-related tumors are to be reported within 180 days of admission or diagnosis as prescribed by these rules.

(a) Healthcare facilities are to directly report each case of confirmed cancer or benign brain-related tumor, or indirectly report through contract with an established cancer registry or cancer registrar, via electronic submission.

(b) Healthcare facilities with 50 or less cases per year may elect to report each confirmed case of cancer or benign brain-related tumor via paper abstract on a quarterly basis or through the ASCR Casefinding Auditor system.

(c) Healthcare providers are to report each confirmed case of cancer or benign brain-related tumor identified as having not been previously reported by a healthcare facility at which there was an inpatient admission. These reports may be reported directly to the ASCR or indirectly reported through contract with an established cancer registry or cancer registrar.

(2) The reporting facility and/or provider is solely responsible for providing complete and accurate data as required in the ASCR Data Acquisition Manual. If data does not meet established quality of data standards in any or all of three areas: completeness, accuracy, and timeliness, the reporting facility and/or provider will respond to queries from the ASCR and submit original and/or corrected data. If this measure is necessary, then notification shall be sent to the facility or provider in the form of a letter regarding specific discrepancies between facility/provider and ASCR. The facility/provider shall have sixty (60) days to reply and resubmit data. No fees shall be charged facilities and/or providers to implement these rules.

(3) If the healthcare facility or provider fails to report in the prescribed format, the State Health Officer's authorized representative shall be permitted access to all records which would identify confirmed cases of cancer or benign brain-related tumor, or would establish characteristics of the cancer or benign brain-related tumor, treatment of the cancer or benign brain-related tumor, or medical status of any identified cancer or benign brain-related tumor patient.

Author: Reda Wilson

Ala. Admin. Code r. 420-7-3-.02

New Rule: Filed November 17, 1995; effective December 22, 1995. Amended: Filed November 19, 2004; effective December 24, 2004.

Statutory Authority:Code of Ala. 1975, § 22-13-1.