Ala. Admin. Code r. 325-5-.09

Current through Register Vol. 43, No. 1, October 31, 2024

Section 325-5-.09 - Campaign Accounting Practices

These practices apply to the distribution of funds to federations and unaffiliated agencies and to distribution within participating federations.

(1) Undesignated contributions for each ASECCC campaign community will be distributed on a percentage basis to be determined by the level of charitable funding of services provided in each campaign community or by the level of health research funding raised in the State of Alabama (less administrative and fund-raising costs).

(a) Agencies serving the needy overseas shall receive a percentage set by the ASECCC Steering Committee.

(2) Each LARC shall be responsible for approving an amount for administrative costs that is agreed upon by the LARC and the local campaign manager. This money will be payable to the local Campaign Manager as the first of the distributions made to the agencies and federations, but not later than April 1 of each year for which the local campaign manager continues to serve. In the event of unforseen expenditures, the local Campaign Manager may request the LARC to approve a modification of the agreed upon administrative costs.

(3) Each local Campaign Manager will notify all federations and agencies participating in the ASECCC in their campaign community of the monies due them (including designated and undesignated funds, and the prorata share of administrative costs mentioned above) no later than 120 days following the conclusion of the campaign (normally February 14).

(4) Local Campaign Coordinators in each agency or department shall provide to the local Campaign Manager at least weekly a report of campaign pledges received at his or her agency during their ASECCC campaign. This reporting shall include promptly (no less than biweekly) depositing in a bank designated by the local Campaign Manager any cash and checks received by his or her agency Campaign Coordinators shall use coded deposit slips furnished by the local Campaign Manager for his or her agency and promptly remit to the Campaign Manager the records of these cash or check contributions, or other one-time (non-payroll deduction) ASECCC contribution. Campaign coordinators are responsible for ensuring that their assigned agency or department number is also recorded on the coded deposit slips. This reporting shall also include a listing of employee's names and workplaces who have made designated contributions and a listing of the amounts pledged to each agency or federation in the campaign community. It shall be the responsibility of the payroll office (or office responsible for coordinating local payroll activities) in each agency or department to make this information available to the local Campaign Coordinator on at least a biweekly basis.

(a) The local Campaign Coordinator will transmit information on the progress of the agency's or department's ASECCC to the local Campaign Manager in an orderly and accurate manner as required by the local Campaign Manager.

Author: Charles G. Colvin

Ala. Admin. Code r. 325-5-.09

Filed June 4, 1993.

Statutory Authority: Act 91-561.