Ala. Admin. Code r. 305-4-4-.05
Current through Register Vol. 43, No. 1, October 31, 2024
Section 305-4-4-.05 - Application(1) Applicants for initial certification and renewal of certification must demonstrate an ability to operate, garner community support, and maintain solvency by providing proof of the following: (a) Satisfactory fire safety inspection report completed within the last 365 days by the local fire authority.(b) Provide an independent financial audit after the initial 12 months of operation and demonstrate financial ability to provide services and shelter.(c) Maintenance of all records pertaining to the operation of the domestic violence program and provision of services in a manner such that the records are readily accessible.(2) An applicant must agree to become a member of the designated qualified entity as a condition of certification. Failure to obtain membership shall be grounds for revocation of certification.(3) Application. Application for initial certification or renewal of certification shall be completed by the full-time executive director, board president, or the designated representative of a corporation. The initial application and applications for renewal shall include the following attachments: (a) Business Plan. The business plan shall provide a comprehensive description of all administrative and programmatic activities for current and future operations. The business plan shall be updated every three years and include the following: 1. Market Analysis and Plan. The market analysis shall include a description of the local need for domestic violence services and how those needs are met or unmet. The applicant must demonstrate that services address an unmet need identified by the community. Descriptions of the service area and demographics, as well as strategies for public awareness and fundraising, shall also be included.2. Community Support. The applicant must demonstrate that the organization is publicly supported, both programmatically and financially. The financial documentation shall demonstrate a 10 percent local match in the form of cash, in-kind services, or a combination thereof. The application must provide three letters of support from community partners.3. Personnel Policies and Procedures. The personnel policy shall include an organizational chart identifying all center positions. The plan must include a full-time executive director, responsible for the management of the domestic violence center who reports to the board of directors. In the event the executive director position becomes vacant, an interim director must be appointed until the position can be filled permanently. A board member may not serve in the position at any time. The plan must include a full-time or part-time financial manager responsible for ensuring the integrity of the center's financial records and preparation of financial statements. The plan must clearly describe each position's responsibilities, and include clear lines of authority, accountability, and lines of communication; processes for evaluations and disciplinary action; and position descriptions. The personnel plan must also include the domestic violence center's staff training and development plan and meet the requirements provided in Rule 305-4-4-.07.4. Service Plan. The service plan shall include an identification and comprehensive description of each service required by Code of Ala. 1975, § 30-6-6, and any additional services and programs provided by the domestic violence center. The description must illustrate the manner in which services will be integrated with existing resources for domestic violence victims, for example, inter-agency agreements. For each of the core services, the applicant must address the needs of underserved populations, including populations that are underserved because of disabilities, ethnicity, race, language, or geographic isolation, and specific efforts to reach each of these populations within the organization's service area. Documentation of services shall include services provided during the previous 12 months of operation as a domestic violence program, and include the number of persons served for each required service, and the gender, age, and ethnicity of the people served.5. Operating Policies and Procedures Manual. The applicant's operating policies and procedures manual must meet the requirements provided in Rule 305-4-4-.07.Ala. Admin. Code r. 305-4-4-.05
Adopted by Alabama Administrative Monthly Volume XXXVI, Issue No. 05, February 28, 2018, eff. 3/19/2018.Author: Chris Murphy
Statutory Authority:Code of Ala. 1975, §§ 30-6-3, 30-6-10