Ala. Admin. Code r. 300-4-11-.08

Current through Register Vol. 43, No. 1, October 31, 2024

Section 300-4-11-.08 - Maintenance Of Records

(1) Each approved institution shall establish and maintain on a current basis adequate records which reflect all transactions with respect to program and fiscal activity as they relate to the administration of the All Alabama Academic Team Recognition Program.

(2) The academic records for award period shall be retained for a period of five (5) years following the date of certification of an award, unless a longer retention period is necessitated because of program review problems. In the event an approved institution closes or otherwise ceases operation and fails to matriculate students, institutional All Alabama Academic Team Recognition Program records of the approved institution shall be forwarded to the Alabama Commission on Higher Education.

(3) Forms must be used to gather data in a uniform manner from each scholarship applicant; such forms shall contain information relative to all eligibility criteria for an All Alabama Academic Team Recognition Program award.

(4) The Executive Director of the Alabama Commission on Higher Education, or any of the Director's duty authorized representatives, will have access, for the purpose of review and examination, to All Alabama Academic Team Recognition Program records and supporting documents maintained by the approved institution.

(5) The records involved in any claim or expenditure which has been questioned by a program review or by a state audit must be retained until resolution of such review or audit questions.

Author: William H. Wall

Ala. Admin. Code r. 300-4-11-.08

New Rule: Filed November 7, 1997; effective December 12, 1997.

Statutory Authority:Code of Ala. 1975, § 16-5-14.