Ala. Admin. Code r. 185-X-1-.05

Current through Register Vol. 43, No. 1, October 31, 2024

Section 185-X-1-.05 - Meeting Of The Board

(1) A minimum of two regular public meetings shall be held each year.

(2) Special meetings may be called at the request of the chairperson or upon the written request of three members of the Board to the chairperson. All members of the Board shall receive notice of special meetings at least three days in advance and such notice shall designate the purpose or purposes of the meeting.

(3) All regular meetings of the Board shall be open and public and held in full compliance with Code of Ala. 1975, § 13A-14-2.

(4) A majority of the members of the Board, including at least one officer, shall constitute a quorum at any meeting.

(5) A majority vote of those members present and voting constituting a quorum is needed for official action. There shall be no voting by proxy. Alternates for any member, excluding designees authorized by Rule 185-X-1-.03(1)(a), shall not be allowed.

(6) One meeting shall be designated as the annual meeting for the election of officers, and for the review of bylaws.

(7) Proceedings of the Board shall be governed by Robert's Rules of Order, Newly Revised, except as otherwise specified in the bylaws or statutes governing the Board.

(8) The executive director with the advice and consent of the chairperson shall prepare an agenda for the regular scheduled Board meeting.

(9) The proposed agenda for the regular scheduled meeting shall be mailed to each member at least ten calendar days prior to the meeting. Any member who wishes to have a special item on the agenda for a Board meeting shall notify the chairperson at least fourteen days prior to the scheduled meeting. The agenda for each scheduled meeting of the Board shall include a designated time for public comments, comments by the Board members or other business.

(10) The secretary under the direction and supervision of the executive director shall keep minutes of all meetings of the Board. The minutes of the Board meetings shall reflect the date, time, place, members present, members absent, any decisions made at a meeting open to the public and the purpose or purposes for which a closed session is held. The minutes shall include all roll call votes taken at the meeting.

(11) Proposed minutes shall be available for public inspection and shall be mailed to each Board member not more than eight business days after the meeting to which the minutes refer. Approved minutes shall be available for public inspection not later than five business days after the meeting at which the minutes are approved by the Board.

Author: Mark N. Chambless

Ala. Admin. Code r. 185-X-1-.05

Emergency rule filed August 5, 1985. Permanent rule filed August 5, 1985. Amended: Filed December 18, 1992.

Statutory Authority:Code of Ala. 1975, § 26-16-5.