Ill. R. Cir. Ct. McHenry Cnty. 21.12

As amended through September 23, 2024

Rule 21.12 - TIME OF FILING, ACCEPTANCE BY THE CLERK AND ELECTRONIC FILING STAMP

A. Any document filed electronically shall be considered as filed with the Clerk of the Circuit Court upon review and acceptance, and the transmission has been completed with the clerk's electronic filing stamp.

B. A person who files a document electronically shall have the same responsibility as a person filing a document in a conventional manner for ensuring that the document is complete, readable and properly filed.

C. The transmission date and time of transfer shall govern the electronic filing mark. Pleadings received by the clerk before midnight on a day the Circuit Clerk's office is open shall be deemed filed that day. If filed on a day the Circuit Clerk's office is not open for business, the document will be deemed filed the next business day.

D. Upon receipt by the vendor and submission of an electronic document to the clerk, the vendor shall issue a confirmation to the Subscriber. The confirmation shall indicate the time and date of receipt and serve as proof that the document has been submitted to the clerk. A Subscriber will receive an e-mail notification from the vendor if a document is not accepted by the clerk's office. In that event, the Subscriber may be required to re-file the document to meet the necessary filing requirements.

E. Each document reviewed and accepted for filing by the Clerk of Court shall receive an electronic file stamp. The stamp shall be endorsed in the name of the Circuit Clerk and shall include the identification of the court, the official time and date of filing and contain the word "FILED." This file stamp shall be merged with the electronic document and shall be visible when the document is printed and viewed online. Electronic documents are not officially filed without the electronic filing stamp. Filings so endorsed shall have the same force and effect as documents time-stamped in a conventional manner. While the case is pending, the clerk shall retain an audit trail of submission, acceptance, and filing of electronic documents by recording the dates and times transmitted, received, and accepted or rejected.

Ill. R. Cir. Ct. McHenry Cnty. 21.12