Section R25-7-16 - Reimbursement for Mileage(1) A traveler may be reimbursed for mileage when using a private vehicle.(2) A traveler is reimbursed a calculated mileage rate rounded to the nearest cent based on the average of the two federal mileage automobile rates as explained in 41 CFR 301-10.303 (2004).(3) A traveler is not reimbursed for mileage that is for:(a) personal use, such as driving to a restaurant or movie theater; or(b) commuting to and from the traveler's home and regular place of work.(4)(a) A traveler shall use the state's travel system to calculate mileage.(b) If unable to use the state's travel system, the traveler may calculate mileage using a generally accepted route planning website. The traveler is reimbursed based on the most commonly traveled route.(5) Only the owner of the vehicle may be reimbursed for mileage regardless of the number of people in the vehicle.(6)(a) A traveler may choose to drive their personal vehicle instead of taking a flight if the request is approved in writing by the executive director or designee before the traveler departs.(b) The executive director or designee shall consider whether the reimbursement cost for the traveler's mileage and time driving is more than the cost of flying and whether the benefit of driving justifies those costs.Utah Admin. Code R25-7-16
Adopted by Utah State Bulletin Number 2023-17, effective 8/22/2023Adopted by Utah State Bulletin Number 2024-18, effective 9/3/2024