Conn. Agencies Regs. § 17-415(g)-7

Current through October 16, 2024

Section 17-415(g)-7 - General nature and purpose of personal data systems

(a)Division of Children and Protective Services Records

(1) The Division of Children and Protective Services system directory is located in the office of the Division Director at 170 Sigourney Street, Hartford, Conn.

(2) Records are maintained in manual form.

(3) The purpose of the system is to record and document division activities in responding to complaints of child abuse/neglect and in providing services to children and their families.

(4) Division personal data records are the responsibility of the Division Director, 170 Sigourney Street, Hartford, Connecticut. All requests for disclosure or amendment to these records should be submitted to the appropriate Regional Director as listed below, if known, or if not known, to the Division Director.

Region I, Regional Director, 1115 Main St., Bridgeport, CT

Region II, Regional Director, 2105 State St., Hamden, CT

Region III, Regional Director, 331 Main St., Norwich, CT

Region IV, Regional Director, 1049 Asylum Ave., Hartford, CT

Region V, Regional Director, 414 Meadow St., Waterbury, CT

(5) Routine sources of data may include children and families, (clients), reporters of child abuse/neglect, medical personnel, educators, social workers, and other mental health professional staff persons, foster and adoptive parents.

(6) Personal data are collected and maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by Division Staff to reflect treatment plans, services, and payments to or on behalf of children/families included within the programs operated by the Division.

(b)The Division of Treatment Standards and Assurance Records

(1) The Division of Treatment Standards and Assurance personal data records are located at 170 Sigourney St., Hartford, Conn.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document activities pertaining to (A) conducting Administrative Hearings as requested by clients, licensees, or vendors, (B) administering three compacts between Connecticut and other states covering appropriate placement, supervision and return of children and youth across state lines, (C) determining the timeliness and quality of department treatment planning and service delivery.

(4) Division personal data records are the responsibility of the Division Director, 170 Sigourney Street, Hartford, Conn. All requests for disclosure or amendment to these records should be submitted to the Division Director.

(5) Routine sources of data may include-children/youth, parents/family and significant other adults, and other state interstate compact administering agencies.

(6) Personal data are collected and maintained under authority of Section 17-32 et seq. and 17-410 et seq. of the Conn. General Statutes.

(7) Records are used by Division Staff to reflect case information pertaining to administrative hearings, compliance with interstate compacts pertaining to the placement and return of children across state lines, and quality assurance monitoring of Department treatment planning and service delivery.

(c)Division of Personnel Records

(1) The Division of Personnel system directory is located in the office of the Personnel Administrator at 170 Sigourney Street, Hartford, Conn.

(2) Records are maintained in both manual and automated form.

(3) The purpose of the system is to provide data necessary for personnel/payroll management activities and/or as required by Federal and State Law.

(4) Division personal data records are the responsibility of the Personnel Administrator, 170 Sigourney Street, Hartford, Conn. All requests for disclosure or amendment to these records should be submitted to the Personnel Administrator.

(5) Routine sources of data may include applicants for employment, employees, previous employees, references provided by applicants and other state agencies.

(6) Personal data are collected and maintained and used under authority of Sections 4-193 et seq. of the Connecticut General Statute.

(7) Records are used by Division Staff and other administrative/supervisory staff as required to record and document the performance of personnel management activities within the Department.

(d)Division of Fiscal Services Records

(1) The Division of Fiscal Services system directory is located in the office of the Chief Fiscal Officer at 170 Sigourney Street, Hartford, Conn.

(2) Records are maintained in both manual and automated form.

(3) The purpose of the system is to maintain vendor payment records, reimbursement for employee travel expenses and reflect activities required to secure federal and state payments for department operated programs.

(4) Division personal data records are the responsibility of the Chief Fiscal Officer, 170 Sigourney Street, Hartford, Conn. All requests for disclosure or amendment to these records should be submitted to the Chief Fiscal Officer.

(5) Routine sources of data may include vendors, employees, other state and federal agencies.

(6) Personal data are collected and maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by Division Staff to reflect Department receipt of federal/state funding and Department payments to vendors for services provided to or on behalf of children/families.

(e)Division of Licensing Records

(1) The Division of Licensing system directory is located in the office of the Division Director at 170 Sigourney Street, Hartford, Conn.

(2) Records are maintained in both manual and automated form.

(3) The purpose of the system is to record and document division activities related to the licensing/relicensing of child-caring facilities and child placing agencies, and the Adoption Resource Exchange.

(4) Division personal data records are the responsibility of the Division Director. All requests for disclosure or amendment to these records should be submitted to the Division Director.

(5) Routine sources of data may include applicants for licensing, relicenses, references, other state and federal agencies.

(6) Personal data are collected and maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by Division and other Department Staff to reflect activities related to assessing and determining the initial and continued compliance with licensing requirements by child-caring facilities and child-placing agencies.

(f)Unified School District II Records

(1) The Unified School District II system directory is located in the office of the School District Superintendent at 170 Sigourney Street, Hartford, Connecticut.

(2) Records are maintained in manual form.

(3) The purpose of the system is to maintain educational records of students served through the District and to document and record the School District's administrative functions.

(4) School District personal data records are the responsibility of the Superintendent, Unified School District II, 170 Sigourney Street, Hartford, Conn. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(5) Routine sources of data may include students, parents/guardians, teachers, private and other public education agencies.

(6) Personal Data are collected and maintained and used under authority of Section 17-441 of the Connecticut General Statutes.

(7) Records are used by the Unified School District Staff to reflect educational programs and services provided to students enrolled in the School District.

(g)Division of Research and Evaluation-Emergency Shelter Records

(1) The Division of Research and Evaluation-Emergency Shelter system-is located in the office of the Division Director at 170 Sigourney, Hartford, Conn.

(2) Records are maintained in automated form.

(3) The purpose of the system is to record and document referrals, admissions and services provided to children/youth by emergency shelters.

(5) Routine sources of data may include emergency shelter staff persons.

(6) Personal data are collected and maintained and used under authority of Section 17-48 et seq. of the Connecticut General Statutes.

(7) Records are used by Division Staff to monitor and evaluate the services provided to children/youth by emergency shelters.

(h)Division of Data Processing Records

(1) The Division of Data Processing system directory is located in the office of the Division Directory at 170 Sigourney Street, Hartford, Conn.

(2) Records are maintained in automated form.

(3) The purpose of the system is to collect, store, and disseminate information pertaining to children and families serviced by the department and vendors of services purchased by the department.

(4) Division personal data records are the responsibility of the Division Director, 170 Sigourney Street, Hartford, Conn.

(5) Routine sources of data may include department social workers and vendors of services purchased by the department.

(6) Personal data are collected and maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by Division and other Department Staff to maintain and update the information pertaining to services and payments provided to or on behalf of children/families included within the programs operated by the Department.

(i)Henry D. Altobello Children and Youth Center Records

(1) The Henry D. Altobello Children and Youth Center system is located in the office of the Superintendent at Undercliff Road, Meriden, CT.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the diagnosis, treatment planning, treatment process and response of the child.

(4) Personal data records are the responsibility of the Superintendent, Undercliff Road, Meriden, CT. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(5) Routine sources of data may include examinaton and observation; interview of the child, parent or other adult caretakers; and information provided by medical personnel, educators, social workers, mental health and other professionals.

(6) Personal data are collected, maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by the Henry D. Altobello Children and Youth Center Staff to reflect treatment planning and services provided to children as well as to the parents/families or other caretaker of such children.

(j)Greater Bridgeport Children's Services Center Records

(1) The Greater Bridgeport Children's Services Center System is located in the office of the Director at 1450 Barnum Road, Bridgeport, CT.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the diagnosis, treatment planning, treatment process and response of the child and/or family in treatment.

(4) Personal data records are the responsibility of the Director, 1450 Barnum Road, Bridgeport, CT. All requests for disclosure or amendment to these records should be submitted to the Director.

(5) Routine sources of data may include examination and observation; interview of the child, parent or other adult caretakers; and information provided by medical personnel, educators, social workers, mental health and other professionals.

(6) Personal data are collected, maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by the Greater Bridgeport Children's Services Center Staff to reflect treatment planning and services provided to children as well as to the parents/families or other caretaker of such children.

(k)High Meadows Records

(1) The High Meadows system is located in the office of the Superintendent at 825 Hartford Turnpike, Hamden, CT.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the diagnosis, treatment planning, treatment process and response of the child.

(4) Personal Data records are the responsibility of the Superintendent, 825 Hart-ford Turnpike, Hamden, CT. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(6) Personal data are collected, maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by High Meadows Staff to reflect treatment planning and services provided to children as well as to the parents/families or other caretaker of such children.

(l)Housatonic Adolescent Hospital Records

(1) The Housatonic Adolescent Hospital system is located in the office of the Superintendent, Box W, Newtown, CT.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the diagnosis, treatment planning, treatment process and response of the child.

(4) Personal Data records are the responsibility of the Superintendent, Box W, Newtown, CT. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(6) Personal data are collected, maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by Housatonic Adolescent Hospital Staff to reflect treatment planning and services provided to children as well as to the parents/families or other caretaker of such children.

(m)Long Lane School Records

(1) The Long Lane School system is located in the office of the Superintendent, Long Lane, Middletown, CT.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the assessment, treatment planning, treatment process and response of the child.

(4) Personal Data records are the responsibility of the Superintendent, Long Lane, Middletown, CT. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(5) Routine sources of data may include examination and observation; interview of the child, parent or other adult caretakers, and information provided by medical personnel, educators, social workers, mental health and other professionals.

(6) Personal data are collected, maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by Long Lane Staff to reflect treatment planning and services provided to children as well as to the parents/families or other caretaker of such children.

(n)RiverView Hospital Records

(1) The RiverView Hospital system is located in the office of the Superintendent, River Road, Middletown, CT.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the diagnosis, treatment planning, treatment process and response of the child.

(4) Personal data records are the responsibility of the Superintendent, River Road, Middletown, CT. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(6) Personal data are collected, maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by RiverView Staff to reflect treatment planning and services provided to children as well as to the parents/families or other caretaker of such children.

(o)State Receiving Home Records.

(1) The State Receiving Home system is located in the office of the Superintendent, 36 Gardner St., Warehouse Point, CT.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the diagnosis, treatment planning, treatment process and response of the child.

(4) Personal data records are the responsibility of the Superintendent, 36 Gardner St., Warehouse Point, CT. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(6) Personal data are collected, maintained and used under authority of Sections 17-32 et seq. and 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by the State Receiving Home Staff to reflect treatment planning and services provided to children as well as to the parents/families or other caretaker of such children.

(p)Wilderness School Records

(1) The Wilderness School personal data records are maintained at the school in Tunxis State Forest, East Hartland, Connecticut.

(2) Records are maintained in manual form.

(3) The purpose of the system is to document the admission and participation of children/youth in the wilderness experience summer program and the year-round follow-up programs for participants who have returned to their communities.

(4) Wilderness School personal data records are the responsibility of the School Director, Tunxis State Forest, East Hartland, CT. All requests for disclosure or amendment to these records should be submitted to the Superintendent.

(5) Routine sources of data may include child/youth, family and other significant adult persons, court personnel, school personnel, and other youth service agencies.

(6) Personal data are collected, maintained and used under authority of 17-410 et seq. of the Connecticut General Statutes.

(7) Records are used by the Wilderness School Staff to reflect services provided to participants in the school programs and to parents/families or other caretaker of such children.

Conn. Agencies Regs. § 17-415(g)-7

Effective April 27, 1987