Section 1258.12 - When does NARA provide records reproductions without charge?At the discretion of the Secretary of the NATF, customers are not charged a fee for records reproductions or certifications in the instances described in this section.
(a) When NARA furnishes copies of records to other elements of the Federal Government. However, a fee may be charged if the appropriate director determines that the service cannot be performed without reimbursement;(b) When NARA wishes to disseminate information about its activities to the general public through press, radio, television, and newsreel representatives;(c) When the reproduction is to furnish the donor of a document or other gift with a copy of the original;(d) When the reproduction is for individuals or associations having official voluntary or cooperative relations with NARA in its work;(e) When the reproduction is for a foreign, State, or local government or an international agency and furnishing it without charge is an appropriate courtesy; and(f) For records of other Federal agencies in NARA Federal records centers only:(1) When furnishing the service free conforms to generally established business custom, such as furnishing personal reference data to prospective employers of former Government employees;(2) When the reproduction of not more than one copy of the document is required to obtain from the Government financial benefits to which the requesting person may be entitled ( e.g., veterans or their dependents, employees with workmen's compensation claims, or persons insured by the Government);(3) When the reproduction of not more than one copy of a hearing or other formal proceeding involving security requirements for Federal employment is requested by a person directly concerned in the hearing or proceeding; and(4) When the reproduction of not more than one copy of a document is for a person who has been required to furnish a personal document to the Government ( e.g., a birth certificate required to be given to an agency where the original cannot be returned to the individual).